Consolidating 6 disconnected tools into one platform

The Challenge

A multi-campus school group ran separate tools for admissions, results, fees, attendance, payroll, and communication, none of which talked to each other, creating duplicate data entry and reporting blind spots.

Discovery

We audited each existing system, mapped data ownership across campuses, and prioritised the modules that would deliver the fastest operational relief.

The Solution

We deployed School OS across all campuses, integrating fees with SafeSpend and consolidating academics, attendance, and communication into role-based dashboards.

Implementation

A phased module-by-module migration across a full term, starting with finance and academics, with data migration and staff training at each step.

Lessons Learned

• Phased migration reduces risk on large institutional rollouts.
• Starting with finance demonstrates value to decision-makers early.
• Role-based dashboards drive adoption across diverse user types.